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Adding Invoices and Payments

To add an Invoice, Payment, Credit, Fee Note or Fee Credit to the Debtors tab, carry out the following steps:

1. Click Projects in the left-hand pane.
2. Select the relevant client, and then the relevant project.
3. The Project Review screen opens. Click the Debtors tab.
4. Click the Add button.

5. The entry fields at the bottom of the screen are now active. Specify an entry type:

   • INVOICE
   • PAYMENT
   • CREDIT
   • FEE NOTE
   • CREDIT
   • DEFERRED REVENUE

   In the case of invoices and credit items, the Net amount and VAT percentage are mandatory. The system calculates the Gross amount based in this.

   For Payment items, you will only be able to enter the Gross amount.

   You can also select the Bank Account which will be credited with the funds being recorded. Click on Ledger Code to select.

6. Click Submit to complete the entry.

Notes

Invoices or Credit Notes raised in the Debtors tab will have no effect on WIP. They are usually used only to record outstanding Debtor balances. Invoices against WIP should be entered using the tagging method.

Correct aged balances will be produced only if payments and credits are properly allocated against relevant invoices.

In the absence of such allocations, all credit and debit items will appear on the aged WIP analysis and on statements, and each will be aged according to the date on which the document was raised.

See also

Debtors

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