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Activity/Expense-Only Budget

A activity/expense-only budget enables you to budget specific activities and expenses without any reference to the positions of employees who will post these when the project is being worked on.

1. Open the relevant project.
2. Ensure that the Budget Type is set to Activities/Expenses in the Project Details tab.
3. Choose a Time by Hours or Value option.
   • If you select Hours, you express each activity as an hourly rate and a number of budgeted hours.
   • If you select Value, you express the budgeted activity amount directly as a value in the Estimate column (with no reference to a number of hours).
4. Open the Budget tab.
5. Click ADD. A complete list of activities and expense types is displayed.
6. Select the Active checkbox of each activity and expense to be included in the budget.

7. For each budget entry you require, enter the hourly rate for the activity, and the number of hours (if you selected Hours above), or the expense amount.

   You can specify an override charge-out rate in the Rate column. If one is specified, it will be applied in to the relevant time entries in the project instead of the default rate for each employee. Leave the value in the Rate column at 0.00 if you don't want to override the employee rate.

   If the project uses phases, you can select each phase in turn at the bottom of the screen, specifying a different set of budgeted activities and expenses for each.

8. Click Submit.

You have set up an Activity/Expense-Only budget for the project.

See also

Budgets

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