Open topic with navigation

Budgets (Project)

In Sage Coretime there are four budget types:

Note: All budget types include expense budgeting.

Assigning a Budget Type to a Project

You can choose a budget type for each project that you set up.

1. Open the Project view in the left-hand pane.
2. Select the project.
3. In the main workspace, open the Project Details tab.
4. Click EDIT and open the Budgets tab.

5. Specify the necessary budget settings.

   Budget Settings

   Item	Description
   Time by Hours or by Value	When you select Hours, you specify the number or hours when you are adding a budget entry. The budget estimate is calculated based on the number of hours and other relevant information. If you select Value, you specify the actual budget estimate when you are adding a budget entry.
   Warn and No Post	This option works only if the employee has the Restrict to Budget option selected in their user profile. It enables you to specify whether employees are allowed to post a time or expense entry that sends the project over the threshold set in the Send Warning @ field. If the Warn & No Post checkbox is deselected, employees can enter time/expenses when over the threshold, but will be warned that they are going over the threshold. If the checkbox is selected, the time or expense entry cannot be posted. The user is notified that the entry would put the budget over the threshold. In both cases the supervisor is advised of the over-run by e-mail.
   Send Warning @	The budget percentage beyond which time or expense entries should trigger a warning to the employee.
   Budget Type	The type of budget you want to set up in the project. Note: If you already have a budget set up, and then change the type, the previous budget is erased. For this reason, you'll be prompted to confirm that you want to change the budget type before the change is implemented.

6. Click Submit.
7. To restrict the budget to employees whose positions have actually been included in the budget:
   1. Select Utilities - System Setup - System Options.
   2. Open the Setup tab.
   3. Select Use Strict Budgets.
   4. Click Submit.
   5. Restart the web server by carrying out an iisreset.

Go to top