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Totals Budget

A totals budget enables you to budget a total expenses value and a total time value for the project, without reference to specific activities or expense types.

To set up a totals budget, carry out the following steps:

1. Open the relevant project.
2. Ensure that the Budget Type is set to Totals in the Project Details tab.
3. Choose a Time by Hours or Value option.
   • If you select Hours, you express the budgeted activity total as an hourly rate and a number of budgeted hours.
   • If you select Value, you express the budgeted activity total directly as a value in the Estimate column (with no reference to a number of hours).
4. Open the Budget tab.
5. Click ADD.
6. To include a budget line, select its Active checkbox.

7. For each budget entry you require, enter the hourly rate for the activity, and the number of hours (if you selected Hours above), or the expense amount.

   You can specify an activity override charge-out rate in the Rate column. If one is specified, it will be applied in to time entries in the project instead of the default rate for each employee. Leave the value in the Rate column at 0.00 if you don't want to override the employee rate.

   If the project uses phases, you can select each phase in turn at the bottom of the screen, specifying different activity and expense totals for each.

8. Click Submit.

You have set up a totals budget for the project.

See also

Budget types

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